This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6458568

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rProcurement Coordinator, Intermediate

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rLocation: Purchasing

rRegular/Temporary: Regular

rJob ID: 607645

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

Northen Arizona University\'s Purchasing Department is now hiring one (1) Procurement Coordinator, Intermediate. Supports overall procurement functions of the University by using a broad knowledge of concepts and procedures to solve problems, reviews and issues purchase orders, reviews and issued non-travel reimbursement requests, ensures compliance, and research cost effective supply options. Approves procurement transactions and reviews for compliance.

Procurement Processing - 80%

• Creates and issues Purchase Orders on behalf of the University.
• Prepares, tracks, and manages transactions in NAU\'s financial system.
• Manages requests from NAU departments through the University\'s online request system.
• Utilizes various purchase methods to procure materials and services and ensure timely reconciliation of purchases.
• Provides policy guidance and clarification to campus and vendors.

Compliance and Control - 10%

• Analyzes Purchasing Requests/Non-Travel Reimbursements for compliance with institutional procedures and state/federal guidelines.
• Approves procurement transactions as aligned with policy and procedures.

Research - 5%

• Research new suppliers that provide similar products.
• Obtains additional quotes to ensure lower cost.
• Recommends and implements process improvements and new procedures to improve efficiency and effectiveness.

Relational Maintenance and Other- 5%

• Maintains relationships with vendors, University staff, and departments.
• Other duties as assigned.

Minimum Qualifications

• Associates degree or undergraduate bachelor\'s degree.
• 2-4 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Knowledge of NAU policies.
• Understanding of basic purchasing concepts, processes, and practices in Higher Education.
• Experience with PeopleSoft Financials.
• Financial or accounting experience.

Knowledge, Skills, & Abilities

Knowledge

• Understanding of procurement laws, rules, regulations, policies, and procedures.
• Procurement and Accounts Payable systems.

Skills

• Demonstrated organization skills, records maintenance, problem solving, basic math and accounting skills.
• Negotiation.
• Excellent communication and customer service.

Abilities

• Work together in a team environment.
• Professional presence with strong communication skills.
• Meets deadlines, resolved complaints, completes complex administrative work.
• Promotes diverse, inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results or the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees\' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report{target="_blank"}. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the