ATHLETIC FIELDS AND BEACH PERMITTING COORDINATOR (RECREATION LEADER SPECIALIST X-N/C)

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ATHLETIC FIELDS AND BEACH PERMITTING COORDINATOR (RECREATION LEADER SPECIALIST X-N/C)

Salary

$25.00 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Part-Time, Seasonal

Job Number

PR23-033 (11-AFBM)

Department

Parks, Recreation & Marine - (UC)

Opening Date

05/08/2024

Closing Date

5/23/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

The Department of Parks, Recreation and Marine is seeking qualified candidates interested in applying for an Athletic Fields & Beach Permitting Coordinator position. This position would be required to work weekdays during office hours (8:30AM-5:30PM), including at least two Fridays per month, except holidays. This position will average 28 hours per week .

The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $74 million. The Department oversees facilities and programs that reflect the needs and interests of a culturally diverse community, including: 170 parks with more than 3,200 acres devoted to open space and recreation, 27 community centers, 3 public pools, 6 miles of beaches, and 3 marinas.

The Department provides free and fee-based recreational programs and leisure opportunities, both self-directed and organized, for people of all ages and cultures. Youth programs include free youth sports for ages 5 to 14 serving nearly 10,000 participants annually, summer and vacation day camps, 2,100 recreational and educational classes, sailing and aquatics instruction, teen center activities, skateboarding opportunities, and supervised afterschool and weekend activities at parks and schools. In addition, approximately 12,000 youth participate in non-Department sports leagues that utilize park facilities.

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

EXAMPLES OF DUTIES

• Under direction of the supervisor, assists with the permitting of athletic fields, sports, courts, beach volleyball courts, and other beach areas.

• Schedules lighting of sports fields/courts.

• Provides customer service support via phone, email and in-person with permit requestors and continuous user groups.

• Coordinates recurring permits with continuous user groups, including participant tracking.

• Reviews permit requests and generates invoices based on participant roster submissions and/or hourly usage of facilities.

• Processes receipts and handle cash payments for invoices.

• Assists supervisor with field/site visits to observe and report maintenance issues and repairs needed to ensure safety and cleanliness for public use and permit holders.

• Assists with various special events, including coordination of the City's Annual Beach Day to provide beach recreation activities for 1500-2000 youth participants.

• Drives to offsite meetings and/or trainings.

• Performs other related duties as assigned.

REQUIREMENTS TO FILE

MINIMUM QUALIFICATIONS:

• Five (5) years of experience working in recreation or a related field, including two (2) years of experience acting as lead staff (an equivalent amount of education in a related area may substitute for up to one year).

• Must possess a valid motor vehicle operator’s license.

• Must be able and willing to work weekday evenings and weekends.

DESIRABLE QUALIFICATIONS

• Knowledge of adult sports offered, primarily softball and/or baseball.

• Experience performing sports field maintenance is highly desirable.

• Proficiency in the use of Microsoft Word and Excel.

• Experience working with children and adults with a wide range of ethnic, cultural, and socio-economic backgrounds is desirable.

The successful candidate will possess the following:

• Outstanding customer service and strong organizational skills.

• Excellent written and oral communication skills.

• Ability to work independently and exercise good judgment.

• Experience working with adults with a wide range of ethnic, cultural, and socio-economic backgrounds are desirable.

• Ability to evaluate and improve the Adult Sports experience for participants.

• Ability to effectively communicate.

SELECTION PROCEDURE

This recruitment will close at 11:59 p.m. on Thursday, May 23, 2024. To be considered, applicants must submit an online application. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of experience. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is anEqual Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifornia Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call 562-570-3181.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

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01

INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information stated in the statement above?

• Yes

• No

  02

  NON-CAREER NOTICE: I understand that non-career positions are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. I also understand that non-career positions may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

• Yes

• No

  03

  This position requires being able to working weekday evenings and weekends. Are you able to meet this requirement?

• Yes

• No

  04

  Do you have a valid driver's license?

• Yes

• No

  05

  How many years of experience do you have working in recreation or a related field?

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more, but less than 5 years

• 5 years or more

  06

  Please describe the experience working in recreation or a related field. (If none, please type N/A.)

  07

  Please select the amount of experience you have acting as lead staff in recreation or related field.

• Less than 6 months

• 6 months or more, but less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more

  08

  Please describe your experience acting as lead staff in recreation or related field. (If none, please type N/A.)

  09

  Do you have experience with permit processing and/or cash handling?

• Yes

• No

  10

  Please describe your experience with permit processing and/or cash handling. (If none, type N/A.)

  11

  Do you have experience with ActiveNet or other scheduling system?

• Yes

• No

  12

  Please describe your experience with ActiveNet or other scheduling system. (If none, type N/A.)

  13

  Proficiency in the use of Microsoft Word is desirable. Indicate your proficiency with the computer application listed below.Microsoft Word:

• Limited - No knowledge or experience and have not observed anyone using this computer application.

• Basic - No experience with some training, but observed others using this computer application.

• Intermediate - Some training and experience and could complete projects with supervision or additional training of this computer application.

• Advanced - Sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.

  14

  Proficiency in the use of Microsoft Outlook is desirable. Indicate your proficiency with the computer application listed below.Microsoft Outlook:

• Limited - No knowledge or experience and have not observed anyone using this computer application.

• Basic - No experience with some training, but observed others using this computer application.

• Intermediate - Some training and experience and could complete projects with supervision or additional training of this computer application.

• Advanced - Sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.

  15

  Proficiency in the use of Microsoft Excel is desirable. Indicate your proficiency with the computer application listed below.Microsoft Excel:

• Limited - No knowledge or experience and have not observed anyone using this computer application.

• Basic - No experience with some training, but observed others using this computer application.

• Intermediate - Some training and experience and could complete projects with supervision or additional training of this computer application.

• Advanced - Sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.

  16

  Proficiency in the use of Microsoft Publisher is desirable. Indicate your proficiency with the computer application listed below.Microsoft Publisher

• Limited - No knowledge or experience and have not observed anyone using this computer application.

• Basic - No experience with some training, but observed others using this computer application.

• Intermediate - Some training and experience and could complete projects with supervision or additional training of this computer application.

• Advanced - Sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.

  17

  Do you speak any languages in addition to English?

• Yes

• No

  18

  Please list any additional languages you speak, including your proficiency. (If none, type N/A.)

  19

  Experience working with children and adults with a wide range of ethnic, cultural, and socio-economic backgrounds is desirable. Do you have this experience?

• Yes

• No

  20

  ADDITIONAL INFORMATION: Do you have any relatives employed by the City of Long Beach?

• Yes

• No

  21

  If you have any relatives that work for the City of Long Beach, please indicate their name, department, position title and relationship.

  22

  I certify that I have personally completed the information provided and that it is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

• Yes

• No

  Required Question

Agency

City of Long Beach

Department

Parks, Recreation & Marine - (UC)

Address

2760 Studebaker Road

Long Beach, California, 90815

Phone

(562) 570-3100

Website

https://www.governmentjobs.com/careers/longbeach

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